Email Migration Services in Chennai & South India | Invitty
Authorized IT & Cybersecurity Partner — Chennai · Bangalore · Hyderabad · Kochi · Coimbatore +91 90432 88298  ·  contact@invitty.com
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Email Migration Services in Chennai & South India

Move to Google Workspace, Microsoft 365 or Zoho with zero downtime and no data loss. We migrate from Rediffmail, IMAP/POP, cPanel and Exchange — emails, contacts, calendars and shared mailboxes — and handle the full MX, SPF, DKIM and DMARC cutover. Serving Chennai · Bangalore · Hyderabad · Coimbatore · Kochi and all of India.

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Email migration sounds simple — until mail goes missing, calendars don't come across, or new messages start bouncing during the switch. Invitty Cognitive Solutions has migrated businesses across South India onto Google Workspace, Microsoft 365 and Zoho, including tricky Rediffmail to Google Workspace and Rediffmail to Microsoft 365 moves, and IMAP/POP migrations to Microsoft, Google and Zoho. As an authorized partner for all three platforms, we supply the licenses and do the migration — one team, one GST invoice, no finger-pointing.

What We Migrate

Emails & Folders

Every message with its exact folder hierarchy, labels and read/unread state preserved.

Contacts

Personal and shared contacts and address books moved across.

Calendars

Meetings, recurring events and shared calendars migrated intact.

Shared Mailboxes & Groups

Shared mailboxes, distribution lists and aliases recreated and mapped.

Rules, Filters & Signatures

Where the platforms support it, we carry over rules, filters and signatures.

Accounts & Domain

Users, groups and your domain — you keep the same email addresses.

Migrations We Do

Any source, any destination. The ones marked below we've already delivered for clients:

Rediffmail → Google Workspace

✓ Done for clients

Rediffmail → Microsoft 365

✓ Done for clients

IMAP / POP → Microsoft 365

✓ Done for clients

IMAP / POP → Google Workspace

✓ Done for clients

IMAP / POP → Zoho Mail

✓ Done for clients

Google Workspace → Microsoft 365

Microsoft 365 → Zoho Mail

cPanel / GoDaddy / Hostinger → Cloud Email

On-prem / Hosted Exchange → Microsoft 365

Our Zero-Downtime Migration Process

1

Assess & Plan

We audit your current provider, mailbox sizes, data types and DNS, then map users, groups and aliases and agree a cutover window.

2

Provision & Coexist

We set up the new Google/Microsoft/Zoho tenant and run both systems in parallel so nothing stops working.

3

Pilot Test

We migrate a few pilot users first and verify mail, contacts, calendars and folder structure before the bulk move.

4

Bulk Migration

We copy all mailboxes in the background — with proper batching and admin access so large mailboxes don't fail.

5

Cutover

A final delta sync, then we switch MX, SPF, DKIM and DMARC. A backup-MX queue catches mail during propagation — zero bounces.

6

Verify & Support

We test every mailbox, confirm mail flow and sync, hand over admin credentials and documentation, and support your team post-go-live.

Migration Challenges We Solve

These are the exact problems that break DIY migrations and generic tools — and how we prevent them:

Rediffmail's non-standard IMAP

Rediffmail Pro doesn't expose IMAP like other providers, which breaks DIY tools. We know the exact settings and method that work.

App passwords & 2-step verification

Source mailboxes often need app passwords and admin access to be readable — we configure this correctly so the migration doesn't stall.

Large mailboxes that fail

Built-in IMAP tools often fail after ~10% on big mailboxes. We use batching and the right tooling so multi-GB mailboxes migrate fully.

Calendars & contacts left behind

IMAP-only migrations move mail but skip calendars and contacts. We migrate all data types, not just the inbox.

Deliverability after migration

Wrong SPF/DKIM/DMARC lands new mail in spam. We set DNS correctly so your email authenticates and reaches inboxes.

Mail lost during switchover

We lower TTL, keep the old server 72 hours and queue inbound mail during cutover — so no message is lost.

Genuine licenses + expert migration, on one GST invoice. Invitty Tradez Pvt Ltd (GSTIN 33AADCI2244L1ZP) is an authorized Google Workspace, Microsoft 365 and Zoho partner. Tell us your current provider and mailbox count for a fixed, same-day quote — anywhere in South India.

Why Businesses Choose Invitty for Migration

  • Zero downtime, zero data loss — coexistence, delta sync and verified cutover; your old mail stays until everything is confirmed.
  • Rediffmail & IMAP specialists — we've solved the migrations that generic tools can't.
  • Everything, not just the inbox — contacts, calendars, shared mailboxes, groups and aliases.
  • Deliverability handled — correct MX, SPF, DKIM and DMARC so new mail lands in inboxes.
  • Authorized partner — genuine Google, Microsoft and Zoho licenses with GST invoice and one point of contact.

Frequently Asked Questions

How long does an email migration take?
It depends on the number of mailboxes and total data size. Most small businesses complete in 2–4 days, mid-size organisations in about a week, and large tenants in 2–3 weeks. We run the bulk copy in the background while your old email keeps working, so the timeline never means downtime for your team.
Will I lose any emails during the migration?
No. Your existing mailboxes stay live and keep receiving mail throughout the project, and nothing is deleted from the old server until every mailbox is verified on the new platform. We do a full copy, then a final delta sync at cutover so even the last-minute emails are moved.
Will there be any email downtime?
No downtime when done correctly. We use a coexistence approach — both systems run in parallel, we pre-stage all data, pilot-test a few users, then cut over the MX records (usually overnight or over a weekend). A backup-MX queue holds any inbound mail during DNS propagation and delivers it once the switch completes, so nothing bounces.
Can you migrate from Rediffmail to Google Workspace or Microsoft 365?
Yes — this is one of our most common migrations and we've done it for many clients. Rediffmail Pro doesn't expose a standard IMAP setup the way other providers do, which trips up DIY attempts and generic tools. We handle the Rediffmail-specific server settings, extraction and mapping so your mail, folders and structure land correctly in Google Workspace or Microsoft 365.
Do you migrate contacts, calendars and shared mailboxes too — or just email?
We migrate everything that matters: emails with their full folder hierarchy, contacts, calendars, shared mailboxes, distribution groups, aliases and (where supported) rules and signatures. Basic IMAP-only tools move email but skip calendars and contacts — we use the right method per platform so nothing important is left behind.
How much does email migration cost in India?
Pricing depends on the number of mailboxes and the volume of data per user. As authorized Google, Microsoft and Zoho partners we can bundle the licenses and the migration together with a GST invoice. Share your user count and current provider and we'll send a fixed, same-day quote — no surprises.
Can you migrate from IMAP, POP, cPanel, GoDaddy or on-premise Exchange?
Yes. We migrate from any IMAP/POP source, cPanel/webmail (Hostinger, GoDaddy, Bluehost and similar), Rediffmail, and on-premise or hosted Exchange, to Google Workspace, Microsoft 365 or Zoho Mail. Large mailboxes that fail with built-in tools are handled with proper batching and admin-level access.
What happens to emails that arrive during the switchover?
Before cutover we lower your DNS TTL so the change propagates fast, and we keep the old system active for at least 72 hours afterwards to catch late mail. A backup-MX queue captures anything sent mid-cutover and replays it to the new platform — so you don't miss or bounce a single message.
Do you update MX, SPF, DKIM and DMARC records?
Yes — we handle the complete DNS cutover: MX records, plus SPF, DKIM and DMARC so your new email authenticates correctly and lands in inboxes (not spam). Getting these right is exactly what prevents deliverability problems after a migration.
Can you migrate between Google Workspace, Microsoft 365 and Zoho?
Yes — we do any-to-any migrations: Google ⇆ Microsoft, Microsoft ⇆ Zoho, Zoho ⇆ Google, and tenant-to-tenant moves after mergers or rebrands, with full coexistence during the transition.
Are you an authorized Google, Microsoft and Zoho partner?
Yes. Invitty Cognitive Solutions (Invitty Tradez Pvt Ltd, GSTIN 33AADCI2244L1ZP) is an authorized partner for Google Workspace, Microsoft 365 and Zoho. You get genuine licenses, a GST invoice, and one team for both the platform and the migration.
Do you support businesses outside Chennai?
Yes. Migrations are done remotely, so we serve businesses across Tamil Nadu, Bangalore & Karnataka, Kerala, Hyderabad & Telangana, Andhra Pradesh, Puducherry and all of India — with on-site help in Chennai and nearby cities when needed.
Will my email address and existing setup stay the same?
Yes — you keep the same domain and email addresses. We recreate your users, groups and aliases on the new platform, migrate the data, then switch your domain over. Your team simply signs in to the new mailbox with all their old mail intact.

Planning an email migration? Let's make it painless.

Rediffmail, IMAP, cPanel or Exchange → Google, Microsoft or Zoho. Zero downtime, no data loss, same-day GST quote.

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